30.10 Lecture template

Field	Value
Title	TODO
Lecturer	TODO
Link: VC	TODO
Link: Website	TODO
Status	⟳ in-preparation

Process

1. Announce the course (4 months before)

Start: December (summer term), May (winter term)

Professor: Announce lecture on the website for the next semester (without dates/rooms).
Secretary: Create the course in Flexnow.
Secretary: Update information in Univis (add keywords „WI-Seminar“ and „WI-Seminare“ for seminars), check information on the website.

Deadline: mid-May (summer term), December/January (winter term)

2. Prepare the course (1 month before)

Start: March (summer term), September (winter term)

Secretary and Professor: Set dates and request lecture rooms.
IT department: Create the VC course, two weeks before the semester starts (automatically based on Univis).
Professor: Create a reminder for the evaluations.
Secretary: Add moderator and session dates in VC.
Professor: Activate course in VC (visible to students).

Deadline: April (summer term), October (winter term)

3. Offer the course

Start: April (summer term), October (winter term)

Professor: Schedule evaluations in the pen-ultimate week (30.21.evaluations).
Secretary: Order exam materials (Prüfungspapier, Mantelbögen).
Professor (Secretary): Prepare the exams (Deadline: day of the exam), information is typically provided one month before the semester ends (E-Mail: “Prüferbestellung”). Check whether points add up, whether the number of points per task is consistent with the grading expectations - e.g., “list two examples” should correspond to 2 or 4 points. (TODO: where to store the exam). Review the exam for typos. Print it and prepare the exam materials. Add the date of the exam to the calendar and prepare to hand it over personally.
Scheine (Formular), Scheinklausur-anmeldungen bei Erstellung der Klausurbögen berücksichtigen

4. Exam grading and documentation

Before grading (day of the exam)

Professor: Cases of cheating (Unterschleif): immediately enter it into Flexnow and send the exam to the examination office (do not grade it)
Professor: Cases of missed exams (Versäumnisklausuren): immediately enter it into Flexnow, archive the exams for 1 year.
Professor: Send the exam sheets, protocolls (Anwesenheitslisten), and two empty exams to the examination office immediately after the exams are completed.
Secretary: Empty exams (Versäumnis-Klausur): archive for one semester.

Grading

Create reminder for the deadline: approx. 15. September (summer term), ??? (winter term). Grade early because colleagues may be on vacation before the deadline (not available to review failed exams).
Add bonus points if any and if exam is passed. Otherwise, note the bonus points and add a note “kann nicht angerechnet werden”.
Do not dispose of empty exams
Use the grading scripts to assign grades and prepare Flexnow import
Have failed exams reviewed by a second professor

Entering Grades into Flexnow

Secretary: Enter grades in Flexnow (or create certificates if exam is not yet available in FlexNOW (script)).
Professor: Archive bonus exercises (if any).

Sending exams to the examination office

Professor: Exams are sent to the examination office (in person): Silke Nüßlein, Kapuzinerstr. 25, 00.01

Documentation

Professor: Analyse the evaluations, store the files, and document the improvements (see evaluations).
Professor: Report teaching efforts at the end of the semester.

Deadline: End of August (summer term), March (winter term)

5. Repeat exam (following term)

Students have the possibility to repeat the exam in the following term (even if the lecture is not offered again). Registration for students in FlexNOW is created by the examination office. (true???)

Professor: Upon notification by the examination office (E-Mail: “Prüferbestellung”), create the repeat exam. Student registrations are available in FlexNOW.
Repeat relevant steps of Exams and documentation (step 4)

Students can review their exams and grades in person (Einsichtnahme) on the dates set by the examination office (link).