10.32 Onboarding

Welcome to the Otto-Friedrich-University Bamberg! We are pleased to welcome you as a new member of our team. This handbook has been developed to help you get started smoothly in your new position. It contains important information and resources to help you settle in quickly and succeed in your role at the University. Please read the handbook thoroughly and do not hesitate to ask questions or request support:

Before your first day at work, you could explore Bamberg and got to know a few new places where you can spend some time after work. In case you’re interested in the local beer culture, you could try an authentic Schlenkerla Rauchbier and get to to know a few new people. It’s also a nice icebreaker for your first few conversations.

Table of contents

Preparation

  • Supervisors can create an e-mail account (Antrag auf ein persönliches Nutzerkonto inkl. E-Mail-Konto im IAM-Portal)

Your first day at work

  • You took your University Card to work
  • First, you will meet with your mentor, who will guide you through your first day.
  • You received your personal induction plan from my mentor
  1. Introduction to the University:
    • Overview of the University, its history, mission and values
    • Organisational structure and departments
    • Campus overview and key locations
  2. Your workplace:
    • Presentation of the workplace and equipment
    • Access to buildings, offices and facilities
    • IT resources, including computers, email and network accounts
  3. Introduction to your department and role:
    • Meeting with your supervisor and colleagues
    • Responsibilities and expectations of your position
    • Team structure and cooperation with other departments

  4. Lunch with your new colleagues

  5. Now you can say goodbye to your mentor and spend your first few hours at work.

  6. First take some time to find your way around your office and switch on your computer:

  7. Plan your next training course now

  8. Praise yourself that you did well on your first day at work.

Opportunities after the first day of work

Job shadowing

  • If you need further support, you can arrange a job shadowing day with an experienced employee.

Social integration and university life

  • Summer festival of the University of Bamberg
  • Schwof @LiveClub in Bamberg: Your goal should be to visit the very first Schwof on Mondays to get to know everyone and socialise a bit.
  • Partycipate:
  • Feki.de e.V. is the largest and most active Bamberg university-related group. The goal of Feki.de is to simplify the everyday life of students at the University of Bamberg and to promote the exchange of information among students. You can inform yourself on www.feki.de about everything that happens in Bamberg and around your university.

Training and development opportunities

  • Training and development opportunities are crucial for the growth and success of the team in the digital work lab. They help team members acquire new skills, expand their knowledge, and stay updated with the latest advancements in their respective fields.
  • You can complete courses and gain further qualifications online at the VHS website.
  • Identify Individual Needs: Start by conducting a skills assessment to identify the training needs of each team member. This can be done through one-on-one discussions, self-assessment forms, or performance evaluations. Encourage team members to express their interests and areas where they want to develop their expertise.
  • Create a Training Plan: Based on the identified needs, develop a training plan that outlines the specific training programs or activities for each team member. Consider a mix of internal and external training options such as workshops, conferences, online courses, mentoring, and on-the-job training.
  • Encourage Self-Learning: In addition to formal training programs, promote a culture of self-learning within the team. Encourage team members to explore relevant resources like online tutorials, books, research papers, and industry blogs. Provide access to online learning platforms or subscription services that offer a wide range of educational content.
  • Internal Knowledge Sharing: Organize regular knowledge-sharing sessions where team members can present and discuss their ongoing projects, research findings, or new tools and techniques they have learned. Encourage collaboration and peer learning within the team.
  • External Networking: Encourage team members to attend conferences, workshops, and seminars relevant to their research interests. Networking with experts in the field and participating in discussions and panels can provide valuable learning and collaboration opportunities.

Feedback and evaluation

  • Feedback and Support: Regularly check in with team members to assess their progress and provide support. Encourage them to share their learning experiences, challenges faced, and areas where they need further assistance. Offer guidance and mentorship to help them overcome obstacles and make the most of their development opportunities.
  • Track Progress: Maintain a record of the training and development activities undertaken by each team member. This will help in evaluating the effectiveness of the programs and identifying any gaps or areas that need further attention. Use tools like spreadsheets or project management software to track and update training progress. Remember, training and development should be an ongoing process. Continuously evaluate the impact of the programs and adjust the training plan as needed to ensure the team members are equipped with the skills and knowledge required to excel in their roles