10.50 Travel

Table of contents

• Overview
• Travel request
• Confirmation
• Travel
• Hotel list 2025/2026
• Reimbursement of expenses

Overview

sequenceDiagram
    Professor->>+Reisekostenstelle: Antrag auf Genehmigung einer Dienstreise
    Reisekostenstelle->>+Professor: Genehmigter Antrag
    Note over Professor: Buchen
    Note over Professor: Konferenz (Rechnungen)
    Professor->>+Reisekostenstelle: Reisekostenabrechnung (inkl. Rechnungen und Antrag)
    Reisekostenstelle->>+Professor: Erstattung

Travel request

• Create a new folder in 13 travel with a new ID (range: 13.001-13.999).
• Travel request via Mitarbeiterservice Bayern

• Select “Reisemanagement” -> “Neuer Genehmigungsantrag”
• Fill out as much of the application as possible. This will reduce your workload when it comes to claiming travel expenses.
• Air travel restrictions must be considered, in particular for short flights (2024-03-07_Rundschreiben Genehmigung von Flugreisen.pdf)

Confirmation

• The applicant will receive the approval by email

Travel

• Collect receipts for expenses

Hotel list 2025/2026

PDF

Reimbursement of expenses

• via Mitarbeiterservice Bayern
  • Select “Neuer Abrechnungsantrag”
  • Information from the application is automatically saved and transferred to the travel expense report. Complete the rest.
• Don’t forget to attach receipts, till vouchers, etc., as PDF
• Save the complete PDF in the 13.XXX folder

At the end of the settlement, all receipts/invoices must be attached to the “File Upload” section; otherwise, payment cannot be made! All original receipts must be retained by the traveler according to the statutory retention period (6 years / exception for projects: 10 years after the end of the project).