10.50 Travel

Table of contents

• Overview
• Travel request
• Confirmation
• Travel
• Reimbursement of expenses

Overview

sequenceDiagram
    Professor->>+Reisekostenstelle: Antrag auf Genehmigung einer Dienstreise
    Reisekostenstelle->>+Professor: Genehmigter Antrag
    Note over Professor: Buchen
    Note over Professor: Konferenz (Rechnungen)
    Professor->>+Reisekostenstelle: Reisekostenabrechnung (inkl. Rechnungen und Antrag)
    Reisekostenstelle->>+Professor: Erstattung

Travel request

• Create a new folder in 13 travel with a new ID (range: 13.001-13.999).
• Fill out the travel request
• Air travel restrictions must be considered, in particular for short flights (2024-03-07_Rundschreiben Genehmigung von Flugreisen.pdf)

Confirmation

• Remains at the secretary’s office until reimbursement.

Travel

• Collect receipts for expenses.

Reimbursement of expenses

• Fill out the reimbursement form.
• Attach the confirmation.
• Scan the documents and store in the 13.XXX folder.
• Send the form to the travel expense office.