30.59 Exams

Table of contents

Administration

  • When creating the course in FlexNow, we state that exams will be organized by the examination office (“zentral organisiert”).
  • Team Assistant: order labels etc. (“Etiketten und Mantelbögen”) as needed
  • The examination office sends out an e-mail request, asking for the number of additional students (“Meldung der Scheinteilnehmenden”)

Preparing the exam

Creating a new exam

  • Copy the template_for_copying.tex to archive and rename; Start with the _with_solution.tex
  • Update the header (semester)
  • Check admissible auxiliaries (student summaries)
  • Create exam questions (referring to collection_exam_questions_and_solutions.tex)
  • Check whether all the contents were covered in the lecture (if sessions were skipped, the contents cannot be covered in the exam)
  • Check specific notes in the README.md of the respective exam repository
  • Add grading notes, e.g., “Bewertung: pro fehlendem Zustand und Kante: -0,5 Punkte”
  • Count points within tasks
  • Count points overall
  • Check for missing items (A,B,D)
  • Spellcheck
  • Copy the template and remove the solutions (including multiple-choice checks), update the header
  • Update the collection_exam_questions_and_solutions.tex
  • When the exams are not printed immediately, add a reminder to include the student summaries (if applicable)

Print

  • Print exams
  • Add student summaries (if applicable)

Preparing materials

  • Examination documents by mail
  • Envelope includes:
    • Important exam documents for your central exams
    • Checklist for completing the written exams
    • Name labels
    • Examination protocol
    • Event log during an exam
    • Name notices
    • Signs “Please do not disturb the exam.”
    • Attendance list/paper check
    • Checklist “Examination Process Flow”
    • Supervision guidelines
    • Information sheet on canceling an exam for health reasons
    • Participants during maternity leave, “Scheinteilnehmende”, etc.
  • Professor includes the exam sheet (and summaries if applicable)

Examination day

  • Examination dates are announced via email by the examination office
  • Materials are provided by the professor
  • The secretariat will receive further important information by email, for example, on the topic of “identification after exams” (“Nachträgliche Identitätsfeststellung”)
  • Cases of cheating (Unterschleif): immediately enter it into FlexNow and send the exam to the examination office (do not grade it)
  • Cases of missed exams (Versäumnisklausuren): immediately enter it into FlexNow, archive the exams for 1 year in the filing cabinet.
  • Send the exam sheets, protocols (Anwesenheitslisten), and two empty exams to the examination office immediately after the exams are completed.
  • Empty exams (Versäumnis-Klausur): archive for one semester.

Grading

  • Create a reminder for the deadline: approx. 15. September (summer term), ??? (winter term). Grade early because colleagues may be on vacation before the deadline (not available to review failed exams).
  • Add bonus points if any and if exam is passed. Otherwise, note the bonus points and add a note “kann nicht angerechnet werden”.
  • Do not dispose of empty exams
  • Use the grading scripts to assign grades and prepare FlexNow import
  • Have failed exams reviewed by a second professor

Enter grades in FlexNow

  • Grades are entered in FlexNow.
  • Certificates can be issued if exams are not (yet) available in FlexNow (script).
  • Exams are sent to the examination office (in person): Silke Nüßlein, Kapuzinerstr. 25, 00.01