30.59 Exams
Table of contents
- Administration
- Preparing the exam
- Preparing materials
- Examination day
- Grading
- Enter grades in FlexNow
Administration
- When creating the course in FlexNow, we state that exams will be organized by the examination office (“zentral organisiert”).
- Team Assistant: order labels etc. (“Etiketten und Mantelbögen”) as needed
- The examination office sends out an e-mail request, asking for the number of additional students (“Meldung der Scheinteilnehmenden”)
Preparing the exam
Creating a new exam
- Copy the
template_for_copying.tex
to archive and rename; Start with the_with_solution.tex
- Update the header (semester)
- Check admissible auxiliaries (student summaries)
- Create exam questions (referring to
collection_exam_questions_and_solutions.tex
) - Check whether all the contents were covered in the lecture (if sessions were skipped, the contents cannot be covered in the exam)
- Check specific notes in the
README.md
of the respective exam repository - Add grading notes, e.g., “Bewertung: pro fehlendem Zustand und Kante: -0,5 Punkte”
- Count points within tasks
- Count points overall
- Check for missing items (A,B,D)
- Spellcheck
- Copy the template and remove the solutions (including multiple-choice checks), update the header
- Update the
collection_exam_questions_and_solutions.tex
- When the exams are not printed immediately, add a reminder to include the student summaries (if applicable)
- Print exams
- Add student summaries (if applicable)
Preparing materials
- Examination documents by mail
- Envelope includes:
- Important exam documents for your central exams
- Checklist for completing the written exams
- Name labels
- Examination protocol
- Event log during an exam
- Name notices
- Signs “Please do not disturb the exam.”
- Attendance list/paper check
- Checklist “Examination Process Flow”
- Supervision guidelines
- Information sheet on canceling an exam for health reasons
- Participants during maternity leave, “Scheinteilnehmende”, etc.
- Professor includes the exam sheet (and summaries if applicable)
Examination day
- Examination dates are announced via email by the examination office
- Materials are provided by the professor
- The secretariat will receive further important information by email, for example, on the topic of “identification after exams” (“Nachträgliche Identitätsfeststellung”)
- Cases of cheating (Unterschleif): immediately enter it into FlexNow and send the exam to the examination office (do not grade it)
- Cases of missed exams (Versäumnisklausuren): immediately enter it into FlexNow, archive the exams for 1 year in the filing cabinet.
- Send the exam sheets, protocols (Anwesenheitslisten), and two empty exams to the examination office immediately after the exams are completed.
- Empty exams (Versäumnis-Klausur): archive for one semester.
Grading
- Create a reminder for the deadline: approx. 15. September (summer term), ??? (winter term). Grade early because colleagues may be on vacation before the deadline (not available to review failed exams).
- Add bonus points if any and if exam is passed. Otherwise, note the bonus points and add a note “kann nicht angerechnet werden”.
- Do not dispose of empty exams
- Use the grading scripts to assign grades and prepare FlexNow import
- Have failed exams reviewed by a second professor
Enter grades in FlexNow
- Grades are entered in FlexNow.
- Certificates can be issued if exams are not (yet) available in FlexNow (script).
- Exams are sent to the examination office (in person): Silke Nüßlein, Kapuzinerstr. 25, 00.01